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What Is WordPress Pending Review?

wordpress pending review

Are you trying to figure out what is WordPress pending review and how it might benefit you?

If you’ve ever dabbled in content creation or management on WordPress, you’ve probably come across various post statuses: Draft, Published, Trash, etc.

But today, we’re diving into one of those features that might have caught your eye: The mysterious “Pending Review” status.

But more than just solving this riddle, understanding this feature highlights the LARGER importance of post and page management.

After all, maintaining and organizing our content is just as vital as creating it.

Ready to discover the ins and outs?

This post covers:

Understanding The Basics Of WordPress Post Statuses

Understanding post statuses is like knowing the different gears of your car — it just makes the ride smoother.

So, let’s break them down together:

  • Draft: Think of this as your sketchbook. These are your unfinished masterpieces — saved but not yet ready for the world to see. It’s where your ideas begin to take shape. Learn more about the WordPress draft status in my extensive guide.
  • Published: The spotlight moment! These posts have made it to the main stage and are live on your site, greeting every visitor with their brilliance.
  • Trash: Not every draft makes it to the big leagues. Sometimes, we change our minds or opt for a redo. These deleted posts hang around for a bit, just in case you want them back.
  • Private: These are your secret recipes, visible only to the chosen few — site admins and editors. It’s like a behind-the-scenes tour for a select audience.
  • Pending Review: Ah, the star of our show! Before a post gets the green light, it might need a second pair of eyes (or a third). This status means it’s awaiting that nod of approval — more on this as we dive deeper.

What Is WordPress Pending Review?

definition of wordpress pending review status
Let’s put on our diving gear and plunge into the depths of the “Pending Review” status.

Imagine you’ve just baked a delicious pie and want someone to have a TASTE before serving it at a big party.

In the WordPress world, that’s what “Pending Review” is all about.

The “Pending Review” status is like setting your freshly baked post on the kitchen counter, waiting for an editor or administrator to give it a thumbs up.

Use Cases

WHY use “Pending Review”?

Think of those times when you’re unsure about a post, need expert feedback, or simply want to adhere to a two-eyes policy (because, HEY, two pairs of eyes are often better than one!).

It’s handy when you have multiple authors contributing and want to ensure everything fits the site’s vibe before going live.

Maintaining Standards

Consistency is key! “Pending Review” is your guardian angel, ensuring EVERY POST aligns with your content quality benchmarks and editorial standards.

It’s like having a quality check before publishing, ensuring every piece shines brightly and resonates with your audience.

So, “Pending Review” is a valuable tool in our content toolbox.

With it, we can ensure that our WordPress site is not just a collection of posts but a curated gallery of excellence.

The Workflow Of Pending Review

The Submission Process

You’ve just penned a delightful post and can’t wait for the world to read it.

But first, a pitstop!

By switching your post’s status to “Pending Review,” you’re placing it in a special VIP lounge, waiting for its final boarding call.

This is your way of saying, “Hey, team, this post is ready for some love. Check it out!”

And that’s when the editor usually takes over, reviews it and publishes it.

Roles & Responsibilities

user roles and responsibilities
Our WordPress community is vibrant, with different folks wearing different hats.

  • Authors: The dreamers and creators. Once they’ve woven their magic, they typically set posts to “Pending Review” for the next step.
  • Editors: The refining magicians. They’ll review, tweak, and polish posts, ensuring they shine bright.
  • Administrators: The overseers. They’ve got the bird’s-eye view and can either give the final nod or bounce the post back for more edits.

Note: You might also be interested in our guide on how to add a new user in WordPress.

Notifications & Tracking

One of the COOLEST things about “Pending Review” is that it’s not a silent process.

Depending on your WordPress setup, when a post is set to “Pending,” it can trigger notifications.

This way, editors and admins know there’s a fresh post brewing and ready for their touch.

And for those of you who love to track progress (WHO doesn’t?!), there are tools and WordPress plugins to monitor the review status of posts—keeping everyone in the loop.

Setting Up The Pending Review Workflow In WordPress

With just a few tweaks and taps, you can have a smooth and efficient review process that feels less like work and more like magic.

User Roles & Their Superpowers

Authors are our storytellers.

They create content and then elegantly pass it to the next checkpoint, the “Pending Review” status.

However, their powers stop just short of publishing.

Think of it as our authors writing the script but waiting for the director’s (aka. editor’s or admin’s) cue to roll the cameras.

Using Plugins Or Built-In Features

While WordPress has fantastic built-in tools, there’s ALWAYS room for a little extra abracadabra.

publishpress wordpress plugin

Plugins like Edit Flow or PublishPress can add that sprinkle of fairy dust, streamlining the “Pending Review” process.

These plugins make collaboration a breeze, whether it’s handy calendars, editorial comments, or content checklists.

Note: You might also first learn how to install a WordPress plugin for an even smoother workflow.

Setting Up Email Notifications

Setting up email notifications ensures no post ever feels lonely awaiting its review.

Plus, it keeps everyone on their toes, ready to sprinkle their feedback and make the content shine.

A notification for pending posts is a MUST, especially when many authors are creating content.

Each guest, an author, an editor, or a plugin, plays a vital role in setting up the right “Pending Review” workflow.

But with everything in place, you’re after epic things ahead.

Benefits Of Using Pending Review In WordPress

If you’ve ever wondered, “Why bother with this whole ‘Pending Review’ thing?”, we need to chat.

Spoiler alert: It’s like having a secret ingredient in your kitchen that elevates every dish you cook.

Consistent Quality, Every Time

Think of “Pending Review” as your trusty sieve. It ensures that ONLY THE FINEST content grains make it to your audience, leaving behind any lumps or inconsistencies.

By placing posts in this holding zone, you’re taking an extra moment so everything you serve up is consistently superb and of the highest quality.

Singing in Brand Harmony

Every brand has its UNIQUE melody. “Pending Review” is like having a conductor ensure every post and note aligns with this harmonious tune.

Whether it’s your brand’s voice, style, or message, this process guarantees that every piece of content is in rhythm and resonates with your audience.

Teamwork Makes the Dream Work

Everyone brings something to the table through collaboration, but it all must fit together.

And “Pending Review” provides a structured stage where creators, editors, and everyone in between can come together, share, refine, and produce content that’s not just good, but spectacular.

WordPress Pending Review Common Issues & Solutions

You’re in good company if you’ve faced a hiccup or two with the “Pending Review” feature.

I’ll unpack some common challenges and arm you with solutions to conquer them like the WordPress knight you are.

Post “Stuck” in Pending Review

The issue: You’ve placed your post in the “Pending Review” lounge, expecting it to get the attention it deserves. But, it seems to be STUCK in limbo, forever waiting for its moment in the sun.

The solution: First, ensure a clear workflow and that someone is assigned to review.

Communication is key!

Plugins can also help streamline this process, giving a gentle nudge to editors or admins that a post awaits their magic touch.

Missing Notifications

The issue: Posts are in “Pending Review”, but no one’s getting those handy dandy notifications.

The solution: Double-check your notification settings. Some plugins specifically designed for editorial workflows can assist in ensuring that every post rings a bell (literally!).

Making sure everyone is subscribed to the right notification channels can also help.

User Role Limitations

The issue: Sometimes, you might find that certain users can’t move posts to “Pending Review” or, conversely, some might have too much power and can bypass the review altogether.

The solution: Dive into your WordPress settings to adjust user roles and capabilities.

Remember, Authors should generally be able to submit for review but not publish directly.

Plugins like User Role Editor can be handy sidekicks in customizing these roles to perfection.

Best Practices For Managing Pending Review Posts

Here are some of my best practices I found are most helpful in managing “Pending Review” posts:

Setting Up a Regular Review Schedule

The idea: Just like plants thrive with regular watering, posts flourish with timely reviews.

The strategy: Carve out dedicated times in your week to review posts.

Whether it’s every Monday morning with a cup of coffee or Friday afternoon as you wind down, consistency ensures no post lingers longer than it should.

Using Editorial Calendars & Plugins

The idea: Nature may seem random, but the best gardens are meticulously planned. An editorial calendar is the blueprint to your content garden.

The strategy: Plugins like Edit Flow or PublishPress can help visualize the content journey.

With these tools, you can easily spot which posts are budding in “Pending Review” and which are ready to blossom live on your site.

Communication Strategies

The idea: While posts can’t chat, clear communication between authors and reviewers can make the process seamless.

The strategy: Foster an open dialogue. Encourage authors to leave notes or context when they submit for review. Reviewers, in turn, can offer constructive feedback.

Tools like Slack or even the built-in commenting system in WordPress can be the wind beneath these conversations.

Creating Detailed Review Guidelines

The idea: A set of review guidelines can be invaluable in ensuring uniformity and clarity.

The strategy: Craft a comprehensive guide for reviewers highlighting the key benchmarks a post should meet before it goes live.

This could include checks on tone, style, fact accuracy, or even SEO best practices.

Having a reference point makes the review process smoother, with less back-and-forth and more clarity on what’s expected.

Encourage Varied Reviewers

The idea: Getting different perspectives on content can lead to richer, more balanced posts.

The strategy: Rotate who reviews posts periodically. Different team members might spot varied nuances, errors, or even offer fresh insights.

Having multiple eyes from varied viewpoints ensures a more holistic review process, making the content stronger and more well-rounded.

Conclusion: Master Pending Reviews!

And just like that, dear WordPress wanderers, we’ve journeyed through the importance of “Pending Review” and organized post management.

It’s quite something, isn’t it? The way a simple system can weave magic into our content creation adventures.

The heart of the matter? Organized post management isn’t just some tedious administrative task — it’s the unsung hero behind EVERY SUCCESSFUL WordPress site.

Now, as you venture forward, remember that embracing these best practices isn’t about adding more work to your plate.

Quite the OPPOSITE!

It’s about ensuring each article, blog post, or page dances gracefully from idea to publication without missing a beat.

Here’s to smoother content publishing workflows and the joy of seeing our digital masterpieces shine brilliantly for all to see.

FAQs About WordPress Pending Review

What is the “Pending Review” status in WordPress?

It’s a post status indicating that the content awaits approval before publication.

Who can see a post when it’s set to “Pending Review”?

Only users with the appropriate permissions, typically administrators and editors, can view posts in “Pending Review” status.

How do I move a post to “Pending Review”?

Inside the WordPress editor, change the post’s status from “Draft” or another status to “Pending Review” and then save.

Why aren’t I receiving notifications for “Pending Review” posts?

You may need to check your notification settings or use plugins to set up and manage these alerts.

Can “Pending Review” be used for pages as well as posts?

Yes, both posts and pages in WordPress can be set to “Pending Review” status.

What happens if two editors review a “Pending Review” post simultaneously?

WordPress usually displays a message that another user is currently editing the post to prevent overlap and potential content loss.

Is it possible to customize the “Pending Review” process?

Yes, with the aid of plugins and user role adjustments, you can tailor the “Pending Review” workflow to your needs.

How long does a post stay in “Pending Review” status?

A post remains in “Pending Review” until an authorized user changes its status (read: forever), whether that’s immediately or after an extended period.

Can authors publish posts set to “Pending Review”?

No, authors can submit for review, but only an editor or administrator can publish it.

What happens after a post is approved from “Pending Review”?

Once approved, it can be published to the live site.

About Author

Rok decided to put his original approach and vision into action by starting ULTIDA, thanks to his extensive experience with web development and design since 2011. Working with 100s of clients made his subconscious mind think of nothing but themes, HTML, plugins, mockups, etc.