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How To Add A New User In WordPress (Easy!)

how to add a new user in wordpress

I created this guide on how to add a new user in WordPress after working with a few (utter) beginners.


To make sure it’s the easiest and quickest out there.

Adding a new WordPress author and user can seem challenging if you’re not that familiar with the platform.

I highlight all the steps you need to follow and all you need to know about user roles.

WordPress comes with an already BUILT-IN user management system that gives the administrator the ability to add users with different roles at different levels.

Adding A New User To Your WordPress Website

how to add and manage users in wordpress

  1. Log in to your WordPress account through the admin page.
  2. Once you are logged in, go to the left sidebar and click on Users.
  3. There, you’ll find the ability to add a new user in the sub-menu.
  4. Enter the new username (required).
  5. Add the email address for the new user (required).
  6. Enter the new user’s first name.
  7. Enter the new user’s second name.
  8. Add the website name (optional).
  9. You can either change the password or leave it as is.
  10. You can choose to send the new user an email or not.
  11. Change the role to the desired role.
  12. Click on Add User.

Once you click on Add User, you should get a notification that a new user has been added.

This button adds the new user’s information to the WordPress database.

WordPress User Roles And Permissions

These user roles allow you to give specific functions to different users. In WordPress, user roles are defined as the following:

1. Administrator

An administrator has the power to access and change anything. They can change themes, delete content, install other plugins and even remove other users.

Make sure you give the administrator role to someone who understands how everything works and has used the site before.

Trust is also IMPORTANT because the administrator role gives the user access to IMPORTANT functions.

Some administrator limits include:

  • Only the main administrator can delete the site (owner of the site).
  • Only the site owner can transfer ownership to a new administrator.
  • Administrators can not access the site owner’s purchase and payment details. However, they can still register a domain name and purchase a plan.

2. Author

Authors can write, publish and edit their own posts. They can also edit comments left on their posts.

They CAN’T edit other people’s work or themes.

You can opt to use a plugin that only allows them to work in a specific category where their posts are supposed to be published.

(You can access such plugins below.)

3. Editor

The editor’s role is pretty straightforward.

They can publish, edit, delete, moderate comments, manage links, and manage categories of their own posts (as well as others).

This role is perfect for managing websites that have a team of authors.

If your site works with several contributors who constantly produce content, then having an editor helps to make work easier.

4. Contributor

A contributor can only edit and add their own posts but NOT publish. They also cannot edit or publish other user’s work.

After the contributor has written the post, the administrator reviews and approves the work.

Once approved, the administrator publishes the work with the contributor’s name.

Note: The contributor cannot edit or delete anything on the new post after it’s published.

5. Follower

Followers are simply users who have signed up to receive post updates. They can’t edit or change anything on the site but they can post comments.

Anyone can be a follower if your site is public, but other sites require invitations. These invitations allow you to share the posts with specific people.

6. Subscriber

Subscribers are similar to followers. They are people who have signed up to receive post updates each time you publish a new post.

For private sites: Invites are sent out to specific people with whom you’d like to share your posts.

7. Viewer

Like followers and subscribers, viewers don’t have any editing privileges. They are only allowed to read the posts on the private sites they are invited to.

For you to be a viewer, you must be invited by the administrator of the site.

Viewers are also required to set up a WordPress account for them to be able to follow a private site and keep up with post updates.

Free User Management WordPress Plugins

Plugins are a great way to manage users on WordPress especially for big sites with tons of users and visitors.

These plugins customize user access and can be found on the WordPress marketplace or from other third-party developers.

Examples of such plugins include:

1. Passster

passster wordpress content protector
Passster helps you protect important info on your website. The plugin restricts unauthorized users from accessing private info and only allows logged-in site users.

You can assign multiple passwords for securing important content with Passster. You can also add Captchas and Recaptchas by adding a simple code.


2. Restrict User Access

restrict user access free wordpress user management plugin
This is a great plugin that limits your users to what they can and cannot access.

You can also override any user role or ability at any time. Restrict user is quite powerful and is perfect for websites with high traffic.

You can also set membership durations and assign an unlimited number of access levels with this plugin.


3. User Access Manager

user access manager free wordpress plugin
If you’re looking for a plugin that limits what times users can access specific areas, can separate access for readers and editors, control user-generated content, and set up fundraisers, then this plugin is for you.

User Access Manager has many features that are great for both big and small sites.



Adding new WordPress users only requires you to know the role of each user.

By following the steps outlined in this article, you’ll be able to EASILY add new users and assign them their desired roles.

When it comes to security, the plugins listed are just some of the many plugins available (my favorite) that can help you secure your site and control accessibility.

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